7/30/2023 0 Comments Archive on apple mail![]() Then go to the File tab, click Info in the left column, and choose Clean Up Old Items. For example, you can connect to your mailbox with us and export a folder of messages as a “.mbox” format file on your computer, which you can then import into many other programs.įirst, set up the Microsoft Outlook program on your computer so that it can read your mail. If you want to go beyond moving mail to folders on your own computer, the free ImportExportTools add-on for Thunderbird can save mail to your computer in many other formats. If you hold down the option key on a Mac or the ctrl key on Windows, it will make a copy of the messages, leaving a copy on the server as well. (You can Select All and drag a large number at once to save time.) This will move them from the server to the Thunderbird folder on your own computer, where you can always access them.īy default, dragging messages in Thunderbird moves them (deleting the original server copy). Just drag the messages or folders from the server Inbox to the local folder you created. The choice will look similar to this:Īfter you do this, the new folder will appear in the left column. Then click File > New Folder and create a new “local folder” - that is, a folder on your own computer, not the server. The free Mozilla Thunderbird mail program is easy to set up just follow our normal instructions to make it read your mail. The sections below describe how to do this in a few popular programs: You can use almost any modern mail program to do this. If you want to copy or move a large number of messages, though, you should set up an email program on your own computer to make IMAP connections to the mailbox, then drag the messages to copy them to your own computer. eml from the “three dots” menu in the top-right corner. When you’re looking at a message, click Download as. If you’re just making a copy of a few messages, you can use our Webmail pages. ![]() Make sure your own computer is being reliably backed up to avoid losing the messages. You can also control the appearance of Trash and Archive buttons when swiping left or right in the message list under Settings > Mail > Swipe Options.Remember that if you delete the server copy when you archive messages, your computer will have the only copy of the mail. ![]() If you want Trash instead, change it after you add the account. With iCloud Mail, you have a choice of trashing or archiving email. Most mail systems will default to a Trash can when you add an account, but Google/Gmail accounts default to Archive. Google’s latest email announcements about the impending shutdown of Album Archive has left users puzzled over the fate of their forgotten treasures, questioning whether their hidden gems will. Regardless of which is your default, you can always choose either one on a per-message basis by holding your finger down on it, which will pop up a menu. On iPhone or iPad mail, you can control whether or not you see a default Trash icon or an Archive icon in your mail, by going to Settings > Mail > Accounts > (the mail account) > Account > Advanced > Move Discarded Messages Into: > (one page back in upper left) > Done. If you want to remove it, drag it off your toolbar. In Mac Mail, if you want an Archive button in addition to the Delete and Junk buttons in your toolbar, go to the View menu and choose Customize Toolbar, then drag the Archive button into your toolbar. There is no designated place for “archived mail” that is separated out from your Sent Mail or current Inbox if that’s what you want, make a folder for it, and don’t use the Archive button in Apple Mail. ![]() To Gmail, the concept of “Archive” means “remove from inbox.” In other words, the message will remain in All Mail-it was always there in the first place-but mixed in with every other message you have, including Sent and other items still in your Inbox. If you remove something from All Mail, you delete it from everywhere else it might appear in Gmail. In Gmail, all mail, whether it’s in your Inbox, Sent, or another folder, appears in a folder called, well, All Mail. Gmail does things its own way, and the Archive concept behaves differently that of that other systems. It runs directly on mac and has been created by InventPure to. For those who don’t file their saved mail, Archive gets messages out of sight while still holding on to them. The Mail backup X is a certified solution that can easily archive all mailboxes of apple mail. If you’re using iCloud, Exchange,, AOL, Yahoo, or any other non-Google mail provider, the Archive folder is just an ordinary folder that has been designated for “messages I don’t want in my Inbox any more, but I also don’t want to trash.” For those who already make their own mail folders for saving mail, this might not serve much purpose, and you probably wish to ignore it. The answer, well, depends, on whether you’re using Google Mail/Gmail, or every other mail system. Questions I hear asked often are “What is the Archive folder (or All Mail) folder and what am I supposed to do with it? And why does an Archive button appear on my iPhone instead of Trash?”
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